Privacy Policies

Last Updated: May 9, 2023

 

This Privacy Policy describes how Tropical-IT.com (the “Site” or “we”) collects, uses, and discloses your Personal Information (“Personal Information” and/or “Personal Data”) when you visit or make a purchase from the Site. Tropical IT takes the protection of the Personal Information you entrust to us very seriously. In accordance with the personal data protection laws of each country and the Privacy Policy, we make every effort to maintain the security and integrity of your personal information in a confidential manner.

 

Access to the Tropical IT website is generally not required to provide your Personal Data. However, we remind you that failure to accept the Tropical IT Privacy Policy may limit certain features of our website. Personal Data, such as names, addresses or email addresses, are always provided on a voluntary basis when possible.

 

Except as disclosed in this statement, these data will not be passed on to third parties without your express permission.

 

Collection of Personal Information

In order to provide Tropical IT services to you, we will ask you to provide Personal Data depending on how you interact with us (online, offline, over the phone, etc.). Personal Data about our customers is an important part of our business. We will not sell, share or rent your information to third parties in any way other than what is disclosed in this statement. We may also collect additional information if you contact us for customer support.

 

Personal Contact Information

This includes any information that would allow us to personally contact you, such as your name, delivery address, phone number, or email address. In some cases, this could include Personal Information that you give us about someone else (for example, if you provide a friend's name and email address for a share cart/product/saved items action).

We typically collect Personal Information in connection with a variety of activities, including website registration, email subscriptions, website community features, online purchases, customer service inquiries, and consumer feedback. If you create an account with us, your Personal Information may be stored under your account profile.

 

Account Sign-in Information

This refers to any information that is required for you to establish a unique account with us or for us to give you access to your specific account profile. Examples may include your email address, username and password.

We only collect unique sign-in information for those activities that require an account, such as general website registration, email subscriptions, and website community features. Your sign-in information, especially your password, should be kept confidential and never shared with anyone else. To change your login email address or password, sign in to the relevant account setting section of our website.

 

Demographic Information

This includes any information that describes your demographic or psycho-graphic characteristics. Examples may include your geographic location (such as post code, country/region, mobile location), frequently viewed products, and preferred language.

We typically collect demographic information in connection with a variety of activities, including general website registration, customer service inquiries, and site browsing information. If you create an account with us, you may be allowed to modify certain demographic information stored under your account or in your browser. For demographic information stored under your profile on a third party social network (such as Facebook, Twitter, Linkedin, Google+ etc.), see separate paragraph on “Social Network Information”.

 

Technical Computer Information

This includes any information about the computer system or other technological device that you may be using to access one of our websites, applications or online services. We typically collect this information through automated technologies such as cookies and tags. Examples of technical computer information may include your computer’s IP address, operating system type, Internet Service Provider (ISP), and web browser type. View more in Cookies and Contents of Third Parties.

 

Website Usage Information

This includes information about how you use and navigate our websites, applications and online services, including which links you click on, which pages or content you view and for how long, and other similar information and statistics about your interactions with our website or application (such as access date and time, which site you came from, frequently viewed products, and site activities, etc.).

This information is captured using automated tracking technologies such as cookies or Yandex Metrica, and may also be collected through the use of third party tracking services (such as Google Analytic) that collect data in aggregate (such as number of visits to a particular page, or the amount of time spent on a web site). We may also use these programs, such as Yandex Metrica, to capture information about how users respond to certain emails (e.g. time the email is opened, where user links to from the email, etc.). Please view more in Cookies and Contents of Third Parties.

 

Consumer Feedback

This includes information that you voluntarily share with us about your experience in using our products and services, including our websites and applications. Examples may include unsolicited reviews and suggestions, or other questions and feedback related to our products. We typically collect this information in the form of product review, Q&A, requesting stock, getting a quote, creating a case, submitting technical solutions, Google customer review and customer service through email or hotline.

 

Social Network Information

This refers to any information that is part of your profile on a third party social network (For example but not limited to Facebook/Twitter) and that you allow the third party social network to share with us. Examples include your basic account information (such as name, email address, gender, birthday, current city, profile picture, user ID, list of friends, etc.) and any other additional information or activities that you permit the third party social network to share with third party application developers. For example, to learn more about how your information from a third party social network may be obtained by us (or other third party application developers), please visit the website of the relevant social network. You further acknowledge using your personal information to match information with a social network for advertising purposes.

 

Payment Information

This includes any information that you use to make a purchase, such as your credit/debit card details (cardholder name, card number, expiration date, etc.), other payment information if you choose to pay by Credit/Debit Card/Affirm/Wire Transfer. This also includes the billing name and address associated with your form of payment.

 

Personal Information from Children

Personal Information will not be collected by any person who is known by Tropical IT to be under the age of eighteen (18) without the consent of a parent or legal guardian. Persons under age eighteen (18) may only provide personal information with the involvement and consent of a parent or legal guardian.

 

Mobile Information

If you access our website or application via a mobile device such as a smart-phone, the collected information may also include your phone's unique device ID, brand, type, operator company and operating system.

 

Use of Personal Information

We use Personal Information to better understand our customers’ interests and needs, to complete purchase transactions and fulfill orders and to consistently improve quality of products.

 

We may use your Personal Information in following ways:

 

Account maintenance

We may use your Personal Information to maintain your accounts with us, including administering any consumer satisfaction or products optimization programs that are associated with your account. This typically involves the use of Personal Information that was originally collected to set up your account (Examples include personal contact information, payment information, delivery address, account login information, demographic information, etc.) or purchase history.

 

Customer Service

We may collect and use your Personal Information to provide you customer service, including responses to your inquiries, stock request, quote sheet, technical solution request, etc. This typically requires the collection and use of certain Personal Information (such as your name, phone or email address) and information regarding the reason for your inquiry (e.g. order status, technical issue, product question/complaint, etc.). Customer service may be provided through various forms of communication, including email correspondence, call center support, and live chat online.

 

Product Improvement and Customization

We may collect and use your information so we can constantly improve our products, tailor them to your needs, and come up with new product ideas. This mostly involves the collection and use of demographic information and consumer feedback.

 

Product and Service Improvement

We may collect and use your Personal Information to encourage you to be more actively engaged with our products and services (including our websites and applications), thereby increasing overall brand engagement and improving our products/services. This mostly involves the collection, use, and publication of consumer-generated content (such as product/order reviews).

And we will send an email to you and invite you to write a review about our products and services in this transaction. If you choose to join the Google customer review program, you will also receive an email from Google about it.

 

Third Party Social Networking

We may collect and use your Personal Information when you interact with third party social networking features such as “Post to Facebook” or “Tweet to Twitter”. These features may be integrated in our sites or applications for the purposes of allowing you to share Tropical IT product/news with your friends, or other stated purposes. If you use these features, we may have the ability to obtain certain information about you from your social networking profile (see “Social network information”). You can learn more about how these features work, and the profile data we may obtain about you, by visiting the website of the relevant third party social network.

 

Website Improvement and Personalization

We may collect and use your information to improve and personalize your experience on our websites and applications. This is typically done through automated tracking technologies that collect and remember certain account login information, technical information, previous website usage information, and/or IP address. For example, we might remember your sign-in email address and password so you can quickly sign in next time when you visit our website. Based on this type of information, we may also show you specific Tropical IT content that matches your country/region.

 

Website Sharing Features (e.g. share cart/product/saved items with a friend)

We may request and use your Personal Information so you can use website sharing features, such as our share-with-a-friend features. These features allow you to easily share certain product information, saved items/carts, or shopping carts with your colleagues or friends. These features may also require the collection and use of your friends’ Personal Information (such as names and email addresses) so that the selected one-time message or content can be delivered to the proper recipients. In most cases, we do not retain the information provided. In some cases (for example, as part of a refer-to-share-data program), we may store the information so we can track and conclude the referrals data. For other sharing features administered by third party social networks (such as Facebook’s “Share” and Twitter's “Tweet” features), please refer to the website of the relevant social network for additional information.

 

Order Fulfillment

We may collect and use your Personal Information to process and deliver your orders, and to inform you about the status of your orders. This could involve the collection and use of certain Personal Information, payment information, account login information, and/or other information related to your purchase (such as products ordered).

As payments, shipping and delivery are being fulfilled by a third party (bank, online payment company, or logistics company), we will share your personal information with them for the purposes of fulfillment of the order. You may, as a result, also receive communications from that third party (whether by email, SMS or other methods of communication) regarding the fulfillment of payment or delivery.

 

Advertising

We could share information about your use of the Site, your purchases, and your interaction with our ads on other websites with our advertising partners. We collect and share some of this information directly with our advertising partners, and in some cases through the use of cookies or other similar technologies (which you may consent to, depending on your location).

 

Other General Purposes (e.g. website security, internal research)

We may collect and use your information for other general business purposes, such as to maintain the day-to-day operation and security of our websites and applications and to conduct internal records and demographic studies. These activities mostly require the collection and use of certain demographic information, technical computer information, website usage information, and consumer feedback.

 

Disclosure of Personal Information to Third Parties

We may use or disclose Personal Information in the good faith belief that we are lawfully authorized to do so, or that doing so is reasonably necessary to protect you, to comply with legal process or authorities, to respond to any claims, or to protect the rights, property or personal safety of Tropical IT, our Members, our employees or the public.

 

We may also share your Personal Information between:

  • Our related companies

  • Our service providers including IT service providers, delivery companies, live chat service providers, out-sourced call centers, and third party fulfillment contractors;

  • Our professional advisers including our accountants, auditors and lawyers for particular purposes;

  • Payment system operators and financial institutions;

  • Government agencies if necessary or requested by law;

  • Youtube Video Plugins;

  • Third-party web analytics service providers and social media network service plug-ins:

 

Choice & Control

We give you choices related to your Personal Information, and numerous methods to inform us of your decision. You can control your Personal Information that Tropical IT has obtained. You have the right to access, correct, or delete the personal data that we collect. You are also entitled to restrict or object, at any time, to the further processing of your Personal Information.

 

You have the right to receive your Personal Information in a structured and standard format and, where technically feasible, the right to have your personal data transmitted directly to a third party.

 

To protect the privacy and the security of your Personal Data, we may request data from you to enable us to confirm your identity and right to access such information, as well as to search for and provide you with the Personal Data we maintain.

 

You agree to receive promotional emails and messages from Tropical IT. You can also contact us via the contact details below to refuse this service or clear your data.

 

Cookies

A cookie is a small amount of information that’s downloaded to your computer or device when you visit our Site. We use a number of different cookies, including functional, performance, advertising, and social media or content cookies. Although the acceptance of cookies is not necessary to access the Site, cookies make your browsing experience better by allowing the website to remember your actions and preferences (such as login and region selection). This means you don’t have to re-enter this information each time you return to the site or browse from one page to another. Cookies also provide information on how people use the website, for instance whether it’s their first time visiting or if they are a frequent visitor. You can reset your browser to decline cookies at any time if you wish.

 

In general, there are 2 different types of cookies:

* The so-called session cookies, that are deleted as soon as you close your browser

* Temporary/permanent cookies, that are stored on your data carriers for a longer period or without limit.

 

Which Cookies Are Used by Tropical IT

Session cookies are used by us, which will be automatically deleted from your hard disk at the end of the browser session. Session cookies are needed, for example, to make the shopping-cart function available to you over several pages.

In addition to these we also make use of cookies that remain on your hard disk. On a subsequent visit, it is then automatically recognized that you have previously visited Tropical IT, and let us know which input and settings you prefer. These temporary or even permanent cookies (lifespan of 1 day to 2 years) are stored on your hard disk and are automatically deleted after the pre-specified period.

 

What Information Is Stored in The Cookies

In the cookies used by Tropical IT, only anonymous data is stored. Your name, your IP address and other personal information that might be used to trace you directly are not placed in the cookie. On the basis of cookie technology, we receive only anonymous information relating, for example, to which of our shop carts have been visited, which products were viewed, etc.

 

Why Does Tropical IT Use Cookies

This information will never be used to identify you personally but will only help us to recognize and remember your interests so that we can customize content and enhance the personalization of your online shopping experience. For example, after the initial set-up and sign in, these cookies enable you to come back to our site again without having to sign in each time.

With this technology, we can recognize your interests, present specific products/services to make our website more user-friendly, more effective and more secure. The content will be based on information obtained from a connection to click-stream analysis (for example, it is based on the fact that during the past few days only Projectors have been viewed). Our aim is to make your shopping experience as comfortable as possible.

 

How Can You Prevent The Storage of Cookies

In your browser you can adjust the setting that storage of cookies is only permissible when you agree to it, and thereby prevent the further storage of cookies in the future.

 

The length of time that a cookie remains on your computer or mobile device depends on whether it is a “persistent” or “session” cookie. Session cookies last until you stop browsing and persistent cookies last until they expire or are deleted. Most of the cookies we use are persistent and will expire between 30 minutes and two years from the date they are downloaded to your device.

 

You can control and manage cookies in various ways. Please keep in mind that removing or blocking cookies can negatively impact your user experience and parts of our website may no longer be fully accessible.

 

Most browsers automatically accept cookies, but you can choose whether or not to accept cookies through your browser controls, often found in your browser’s “Tools'' or “Preferences'' menu. For more information on how to modify your browser settings or how to block, manage or filter cookies can be found in your browser’s help file or through such sites as: www.allaboutcookies.org.

 

Additionally, please note that blocking cookies may not completely prevent how we share information with third parties such as our advertising partners.

 

Do not track

Please note that because there is no consistent industry understanding of how to respond to “Do Not Track” signals, we do not alter our data collection and usage practices when we detect such a signal from your browser.

 

Protect Your Personal Information

Security

The security of your Personal Information is very important for Tropical IT. We use physical, electronic, and administrative safeguards that are designed to protect your Personal Data from loss, misuse and unauthorized access, disclosure, alteration and destruction.

In addition, Tropical IT uses standard security protocols and mechanisms to exchange the transmission of sensitive data such as credit card details. When you enter sensitive Personal Data such as your credit card number on our site, we encrypt it using secure socket layer (SSL) technology.

In the event that your Personal Information is acquired, or is reasonably believed to have been acquired, by an unauthorized person and applicable law requires notification, Tropical IT will notify you by e-mail or mail. Tropical IT will give you notice promptly, consistent with the reasonable needs of law enforcement and/or Tropical IT to determine the scope of the breach and to investigate and restore the integrity of the data system.

The Internet is not a completely secure environment, and we cannot guarantee that your Personal Data is completely secure. Therefore, we strongly recommend that you use secure methods and use complex passwords to help us keep your account secure. We also strongly recommend that you do not share your password with others or reuse a password on our services that you have used on other websites or applications, as doing so increases your vulnerability to credential stuffing attacks or other malicious cyber activity the possibility of the If you believe that the security of your account or personal data has been compromised, please contact us immediately using the contact details we have provided.

 

Retention and Deletion

Tropical IT will retain your Personal Information for as long as your account is active; as needed to provide you products or services; as needed for the purposes outlined in this policy or at the time of collection; as necessary to comply with our legal obligations (e.g. to honor opt-outs), resolve disputes, and enforce our agreements; or to the extent permitted by law.

At the end of the retention period, Tropical IT will take such steps as are reasonable in the circumstances to destroy the information or to ensure that the information is no longer identified.

 

California Consumer Privacy Act of 2018

Our Site sells Personal Information, as defined by the California Consumer Privacy Act of 2018 (“CCPA”). If you are a resident of California, you have the right to access the Personal Information we hold about you (also known as the ‘Right to Know’), to port it to a new service, and to ask that your Personal Information be corrected, updated, or erased. If you would like to exercise these rights, please send us an email to terms@tropical-it.com.

 

Depending on how you browse the Site, the consumer Personal Information that we may collect or may have collected in the past twelve months falls within the following categories under the California Consumer Privacy Act:

 

1. When you use our services, we generally collect the following types of Personal Information:

 

  • Identifiers, such as real names, aliases, postal addresses, unique personal identifiers, online identifiers IP addresses, email addresses, account names, social security numbers, driver's license numbers, passport numbers, or other similar identifiers;

  • Characteristics of protected classifications under California or federal law (e.g. gender, age, disability) under California or federal law;

  • Commercial information, including personal property, records of products or services purchased, obtained or considered for purchase, or other purchasing or consuming histories or tendencies;

  • Biometric information;

  • Internet or other electronic network activity information, including but not limited to browsing history, search history, and information about consumer interactions with websites, applications, or advertisements;

  • Geographic location data;

  • Audio, electronic, visual, thermal, olfactory or similar information;

  • Expertise or employment-related information;

  • Educational information, personally identifiable information that is not publicly available as defined by relevant education laws.

  • We generally do not collect protected classification, biometric, or educational-related information about our users. For more information about the personal information we collect and the purposes for which we collect it, please see section 1 above.

 

2. If you are a California resident, you can enjoy the following related rights under the CCPA:

 

Right to Know: You have the right to request to know what information about you is collected, sold or otherwise disclosed about you.

 

Right to delete: You have the right to request to delete personal information. Tropical IT is subject to "verifiable" requests to delete consumers' personal information. There are a few notable exceptions, including that Tropical IT is not required to delete personal information if maintenance of the information is required to complete a transaction or provide a good or service.

 

Right to Opt Out of Sales: You have the right to "OPT OUT" of the "sale" of your personal information. Tropical IT must inform consumers of this right (including by providing a clear and conspicuous link on its website titled "Do Not Sell My Personal Information") and must employ specified methods for consumers to opt out (including a toll-free number and opt-out website address). Tropical IT is required to respect consumers' opt-out and must wait 12 months before seeking reauthorization to sell their personal information.

 

Submit requests using an authorized agent: Only you, or someone you duly authorized to act on your behalf, may make verifiable consumer requests related to your personal information. As a California consumer, if you use an authorized agent to submit such a request, we will require written certification of the authorized agent being authorized to act on your behalf or a copy of the power of attorney granting that right.

 

Right to Oppose Discrimination: If you choose to exercise your rights under the CCPA, Tropical IT may not discriminate against consumers for this reason. That is to say, a business cannot refuse to sell goods or provide services to consumers exercising its rights, charge different prices for such goods or services, or provide goods and services of lower quality.

 

If you would like to do any of these things and you are a Tropical IT customer, please send us an email to terms@tropical-it.com.

 

General Data Protection Regulation (Europe)

If you are a resident of the European Economic Area, you have the right to access the Personal Information we hold about you, to port it to a new service, and to ask that your Personal Information be corrected, updated, or erased. If you would like to exercise these rights, please send us an email to terms@tropical-it.com.

 

Right to know: If the Personal Data is obtained directly from the data subject, you have the right to ask Tropical IT to provide the following information:

 

  • The identity and contact details of the data controller, and the identity and contact details of the representative of the data controller;

  • Contact details of the DPO;

  • Purposes of processing and legal basis for processing;

  • In case of transfer of Personal Data to third countries or international organizations, and:

(1) Whether there is an adequate decision by the committee;

(2) Description of network security measures;

  • Storage period of Personal Data;

  • How users can exercise their rights to access, correct or delete Personal Data or to restrict processing, or to object to processing, as well as the right to data portability;

  • The right to withdraw consent at any time, without affecting the lawfulness of processing based on consent prior to withdrawal;

  • The right to lodge a complaint with a supervisory authority;

  • Whether the provision of Personal Data is a statutory or contractual requirement or is necessary to enter into a contract, whether the data subject is obliged to provide Personal Data and the possible consequences of failure to provide such data;

  • The existence of automated decision-making, its significance and intended consequences for the data subject.

  • Personal Data Obtained from Third Parties

  • Where the Personal Data was not obtained directly from the data subject, the above requirements still apply, with the following exceptions:

 

Tropical IT is not required to provide information on whether the provision of Personal Data is a statutory or contractual requirement;

 

Tropical IT will notify you:

 

(1) The categories of Personal Data concerned;

(2) The source of the Personal Data, and whether it is from public access.

 

Access right: You can specify the data you want to access by sending us an email to terms@tropical-it.com.

 

Right to correction: If you find that your Personal Information is inaccurate or incomplete, you have the right to ask Tropical IT to correct and supplement, and Tropical IT will respond and give feedback in a timely manner. You have the right to complete Personal Data based on the purpose of processing, including by means of additional declarations.

 

Right to delete: You have the right to ask Tropical IT to delete your Personal Data immediately, and Tropical IT is obliged to delete your Personal Data immediately under any of the following circumstances:

 

  • Personal Data are no longer required for the purposes of processing;

  • The data subject has withdrawn consent and there is no other legal basis for the processing;

  • Personal Data are processed unlawfully;

  • The collection of Personal Data is related to the provision of information society services referred to in Article 8(1) GDPR.

 

Exception:

 

This right does not apply to:

  • Exercising the right to freedom of expression and information;

  • To comply with a legal obligation requiring processing by EU or Member State law to which the controller is subject, or to perform a task in the public interest or to exercise official powers vested in the controller;

  • Processing for reasons of public interest in the field of public health;

  • Archiving in the public interest, for scientific or historical research purposes or for statistical purposes;

  • For the establishment, exercise or defense of legal claims.

 

Right to object/opt out: You can exercise the right to object when Personal Data is processed based on your consent, public interest, or legitimate interests of Tropical IT.

 

Direct marketing: If Personal Data is processed for direct marketing purposes, the data subject has the right to object to marketing at any time, including profiling in connection with such direct marketing.

 

Right to data portability: You have the right to receive your Personal Data in a structured, commonly used and machine-readable format and to have these data transmitted to another controller, without hindrance from Tropical IT, for exercising your right to portability requirement is:

  • Processing is based on consent;

  • The processing is based on the performance of a contract;

  • The processing is carried out by automated means.

 

The right not to be subject to automated decision-making: You have the right to object to automated decision-making, and to object to decisions that have legal or similarly serious effects on you based solely on automated processing (including user profiling).

 

You have the right not to be bound based solely on the results of automated processing (including profiling), when it produces legal effects or similarly significantly affects him or her.

 

Exemption

 

If:

Necessary for the conclusion or performance of a contract between the data subject and the data controller;

Based on the express consent of the data subject.

Right to restrict processing: When you file a complaint (for example, regarding the accuracy of the data), you do not require the data to be deleted, but you can ask Tropical IT not to continue processing the data.

 

Cross-border transmission

Tropical IT affiliates are all over the world. When you use our services, your Personal Information data may involve cross-border transmission. The data protection laws of such countries/regions may not be as protected as the laws of the jurisdiction where you live. When we transfer Personal Information to other jurisdictions, we will ensure that information is transferred in a manner permitted by this Privacy Policy and applicable data protection laws. If you do not want your information to be transferred, processed, accessed or maintained overseas, you should stop accessing or using the services immediately.

 

Changes to This Statement

Tropical IT shall regularly review the sufficiency of this Privacy Policy. We reserve the right to modify and change the Privacy Policy at any time.

 

Subject to your rights at law, you agree to be bound by the prevailing terms of the Policy as updated from time to time on our Website. Any changes to this policy will be published on the Platform. By continuing to use our Platforms and/or services after the Policy has been amended, you hereby agree to be bound by the terms of such amended Policy.

 

Contact Us

If you have any questions or concerns about this privacy statement or would like to contact us for any reason, you can send us an email to terms@tropical-it.com.

 

Emails and letters should clearly state that you are making a data protection query, request or complaint in the subject line to ensure the matter is dealt with expediently. We will strive to deal with any query, request or complaint promptly and fairly.